Event preparation can be both enjoyable and tiring. In fact, Event Organizer was ranked among the top five most stressful occupations, with some organizers putting in 20-hour days. This indicates that you likely know what it’s like to sacrifice sleep to ensure that everything runs smoothly!
But, having the appropriate event planning software can make all the difference. Like a superhero needs a faithful sidekick, you need a collection of event management tools to save time on logistics so that you may simplify your event to be more productive and create the greatest possible experiences.
5 Ws of event management
| 1. | Who |
| 2. | What |
| 3. | When |
| 4. | Where |
| 5. | Why |
This is a list of the nine top event management software, each of which is beneficial at distinct phases of event planning. We’ve highlighted the greatest tools for in-person and hybrid events, so you can choose the best solution for your specific event, as many events are already returning to the physical location.
How to Select the Most Effective Event Management Software
There are numerous uses for event management software and a large array of accessible capabilities, so you should prioritize your demands. Do you want to spend less time on repetitive event management duties like establishing and revising conference schedules?
Would you wish to improve visitor participation and assist your exhibitors in establishing additional businesses? How about reducing costs with a more efficient system for event registration and ticketing?
Next, ensure that each tool meets your needs. While reviewing the list of “Organizers’ Preferred Event Management Software,” consider the following questions.
What does your event require? A ticketing system, a web or mobile brochure, an event website, solutions for audience engagement, a tool for attendee check-in, and lead retrieval tools for exhibitors? Not everything that comes to mind.
Is the software for event planning mobile-friendly? Does the platform provide a mobile application for your attendees?
What kind of reviews does it have in app stores and software review websites like G2?
How readily can the software be adopted? Determine if a live demonstration or test drive can be scheduled in advance.
Organizers’ Preferred Event Management Software
- Eventbrite
This is a popular ticketing solution for events of all sizes, from local gatherings to massive concerts. It is also capable of sending email confirmations and reminders. It also permits registration from mobile devices and PCs.
They add 3.5 percent of the ticket price plus $1.59 for each ticket to the ticket price. Even though Eventbrite is well-known, some event organizers believe the cost is a bit excessive.
Preferred for smaller or entertainment-focused events, but more expensive than other registration tools and all-in-one event management software. For instance, Whova only costs 2% plus $0.99 for each bought ticket, saving you thousands of dollars.
2. Whova (All-in-One Event Management Software) (All-in-One Event Management Software)
Whova is an award-winning, all-in-one platform for event management. It has won the People’s Choice Award and Best Event App Award at the Event Technology Awards (the “Oscars” of event technology) for numerous years, and it is the only event management software on G2’s Global Top 50 Best Software list.
Whova is designed to assist you to manage your events from beginning to end using a single system, as opposed to using various specialist software platforms. The Whova event planning software has the following key features:
- Mobile/desktop event software – including engagement and networking
- Event registration / Event website generation, event promotion
- Creation of name tags, participant check-in, and questionnaires
- Sponsor and exhibitor exhibition highlights
An inexpensive, mobile-friendly, all-inclusive event management software. Whova is utilized by over 30,000 in-person and virtual/hybrid events in the United States/Canada, United Kingdom/Europe, Australia, and other regions. Whova, the event app with the top reviews in app stores and software review sites, provides clients with a number of time-saving solutions.
3. ConfTool
ConfTool facilitates the submission and evaluation of academic abstracts and papers. It offers advanced import and export capabilities, improves communication between authors and participants, and employs submission and review forms that can be customized for contributions.
Depending on their needs, organizers can select between two alternative plans: one for smaller events with basic features and up to 150 attendees, and one for larger events with a greater variety of options. Organizers utilize the Pro package’s conference management software for scheduling, registration, administration, and billing, among other functions.
Summary:
ConfTool is worth investigating if you are hosting a research-heavy academic conference and need a dependable tool for abstract management. Unfortunately, it is not currently mobile-accessible and is meant to handle only restricted components of the event, as opposed to being an all-inclusive event management software.
4. Boomset
Boomset is a technology for event attendance tracking that offers check-in, badge printing on demand, and a guest list management system. In addition to facial recognition check-in, RFID-enabled wristbands can also be used to track participants. With their badges and wristbands, guests can purchase merchandise, food, and beverages during events.
Boomset is an excellent choice to explore if you want to add a quick check-in feature to your existing event planning software. If you are hesitant to deploy a dedicated device for attendee check-in, you should first determine whether your event management app includes a QR-scanning check-in feature.
Although suited for large festivals or packed events that require a quick check-in, you may not want to adopt a particular gadget for check-in alone. Consider event management applications such as Whova, which enables day-to-day check-in, session check-in, session capacity, and attendance management on mobile devices.
5. Slack
This popular tool for team communication has also been utilized for event session interactivity. Slack enables the creation of distinct channels for diverse themes within a single workspace; hence, you can have private channels for your team’s communication and public channels for participants to utilize during the event.
In addition to group chat, users can send private messages, make video and phone conversations, and share files via the application.
A terrific technique to communicate at the moment, but it will be difficult to arrange plans for the future. It can be annoying for participants to transfer between platforms, despite the fact that the ease of communication is a huge benefit. Consider a platform, such as Whova, that can merge communication elements with the rest of the event.
FREQUENTLY ASKED QUESTIONS
Event preparation can be both enjoyable and tiring. In fact, Event Organizer was ranked among the top five most stressful occupations, with some organizers putting in 20-hour days. This indicates that you likely know what it’s like to sacrifice sleep to ensure that everything runs smoothly!
1. Who
2. What
3. When
4. Where
5. Why